Privacy policy

This privacy statement was last updated on 18 May 2020 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.

In this privacy statement, we explain what we do with the data we obtain about you via https://www.hex.be/en/. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

  • We clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
  • We aim to limit our collection of personal data to only the personal data required for legitimate purposes;
  • We first request your explicit consent to process your personal data in cases requiring your consent;
  • We take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
  • We respect your right to access your personal data or have it corrected or deleted, at your request.

If you have any questions, or want to know exactly what data we keep of you, please contact us.

1. Purpose, data and retention period

We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)

2. Cookies

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy

We have concluded a data Processing Agreement with Google.

Google may not use the data for any other Google services.

The inclusion of full IP addresses is blocked by us.

3. Security

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

4. Third-party websites

This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

5. Amendments to this privacy statement

We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.

6. Accessing and modifying your data

If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:

  • You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
  • Right of access: You have the right to access your personal data that is known to us.
  • Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
  • If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
  • Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
  • Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.

7. Submitting a complaint

If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.

8. Contact details

Urselia BV
Hekslaan
3870 Heers
Belgium
Website: https://www.hex.be/en/
Email: eb.xeh@ofni
Phone number: +32 12 74 73 41

Annex

WooCommerce

This sample text contains the basic principles about what personal data your shop may collect, store and share, as well as who may have access to this data. Depending on which settings are enabled and which additional plugins are used, the specific information shared by your shop may differ. We recommend that you seek legal advice when deciding what information to include in your privacy policy.

We collect information about you during the checkout process in our shop.

What we collect and store

When you visit our site, we collect the following data:
  • Products viewed by you: for example, we use this data to show you products that you have recently viewed
  • Location, IP address and browser type: we use this data to calculate tax surcharges and shipping costs
  • Shipping address: we ask you to fill in this information so that we can, for example, calculate the shipping costs before you place an order and then ship it to you!
We also use cookies to store products in your shopping basket as you browse our site.

Note: You can describe your cookie policy in detail and add a link to that section here.

When you purchase products from us, we ask you to provide information, including your name, billing address, shipping address, e-mail address, telephone number, credit card/payment information and optional account information, such as a user name and password. We use this information for the following purposes:
  • To send you information about your account and order
  • To respond to your requests, including refunds and complaints
  • To process payments and prevent fraud
  • To set up your account for our shop
  • To comply with legal obligations, such as the calculation of taxes
  • To improve our shopping offer
  • To send marketing messages to you, if you choose to do so
If you create an account, your name, address, e-mail address and telephone number are used to automatically fill in the checkout details for future orders. In general, we store information about you for as long as we need it for the purpose for which we collect and use it. We are not required by law to keep it. For example, we may keep order information for XXX years for tax and accounting purposes. This information includes your name, email address, and billing and shipping address. We will also store any comments or reviews that you leave.

Who in our team has access

Members of our team have access to the information you have submitted to us. For example, both Administrators and Store Managers have access to:
  • Order information, such as the products purchased, the date of purchase and the delivery address; and
  • Customer information, such as your name, e-mail address, shipping and payment information.
Our team members have access to this information to complete orders, process refunds and support you.

What we share with others

In this section, you should indicate with whom you share data and for what purpose. This may include analytics, marketing, payment gateways, delivery services and third-party embeds.

We share information with third parties who help us provide our ordering and shopping services, such as:

Payments

In this subsection, you should mention which third-party payment processor you are going to use for payments on your site, as this may include customer data. We have included PayPal as an example, but you will need to remove it if you do not use PayPal.

We accept payments via PayPal. When processing payments, some data is transferred to PayPal. This includes information that is necessary to process or support the payment, such as the total amount of the purchase and billing information. View the Privacy policy for PayPal services for more details.

Loco Translate

This plugin does not collect data from website visitors. Drivers and controllers may wish to review Locosplugin privacy notice.

Event Tickets

Hello,

This information serves as a guide on what sections need to be modified due to usage of Event Tickets and its Add-ons.

You should include the information below in the correct sections of your privacy policy.

Disclaimer: This information is only for guidance and not to be considered as legal advice.

What personal data we collect and why we collect it

Event, Attendee, and Ticket Purchaser Information

Through the usage of Event Tickets, Event Tickets Plus, and Community Tickets, information may be collected and stored within your website's database.

Proposed text:

If you create, submit, import, save, or publish event ticket information, as well as obtain RSVPs or purchase tickets to events, such information is retained in the local database:
  1. Attendees information (RSVPs and Tickets): name and email address
  2. Ticket information (RSVPs and Tickets): name, email address, and ticket number/SKU (via check-in page)
  3. Ticket purchaser information: name and email address
  4. Ticket purchaser billing address, which is collected through the use of WooCommerce, Easy Digital Downloads, or PayPal
Please note: The website owner can collect nearly any Attendee Information requested from ticket buyers by creating a custom registration form.

API keys

Event Tickets suite offers the use of third-party API keys. The primary functions are to enhance the features we've built in, some of which use Google Maps and PayPal. These API keys are not supplied by Modern Tribe.

Proposed text:

We make use of certain API keys, in order to provide specific features. These API keys may include the following third party services: Google Maps and PayPal.

How Long You Retain this Data

All information (data) is retained in the local database indefinitely, unless otherwise deleted.

Certain data may be exported or removed upon users request via the existing Exporter or Eraser. Please note, however, that several "edge cases" exist in which we are unable to perfect the gathering and export of all data for your end users. We suggest running a search in your local database, as well as within the WordPress Dashboard, in order to identify all data collected and stored for your specific user requests.

Where we send your data

Modern Tribe does not send any user data outside of your website by default.

If you have extended our plugin(s) to send data to a third-party service such as Eventbrite, Google Maps, or PayPal, user information may be passed to these external services. These services may be located abroad.

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